We’re looking for a Receptionist / Facilities Administrator to join a company moving into beautiful and brand new offices on Clarendon Road in Watford!

This is a new position and would be ideal for someone wanting to be front of house for one of the coolest and newest building in the area, working for a global giant and very high profile business.

As the receptionist you will be largely responsible for a fully professional service and additionally will be handling admin tasks and duties, supporting the facilities team.

These new offices will be opening at the end of September, so we are looking for someone that can interview before then with a view to starting in September/October.

The position will be a Monday to Friday, 9am to 5.30pm, fully office based role and on a permanent basis – Paying a salary of up to approximately £25k for the right person.

This would be a great position for someone with any previous FOH and reception experience, but finding someone with the right attitude, switched on and able to multitask is key to them, so if you’re a switched on administrator or have another background and would like to get into a good reception based role, get in touch!

What does the day-to-day look like?

• Meet & greet guests/visitors, ensuring proper recognition; registration & allocation of appropriate badge/access control; prompt call to host; basic introduction to the floor facilities; drinks offered & be available to answer any questions.
• Telephone/Switchboard services providing prompt answering of Reception/Switchboard telephone services, message taking, ensuring accurately & timely call transfer or answers to enquiries.
• Deal with Reception email (Microsoft Outlook) & fax correspondence ensuring answers or redirection as appropriate.
• Support proper meeting room bookings & arranging hospitality as requested.
• Handle accurate distribution of incoming & outgoing letters & parcels via appropriate services, maintaining accurate records for tracking & invoice processing.
• Ensure accuracy of the phone system information with regular updates & routine audits
• Be prepared to support the general Facilities department as required i.e. meeting room setting, reception set up & shut down at the end of the day, first point of contact for contractors & vendors etc.
• Plus a number of administrative duties that support the facilities team.

What do we need from you?

• Ideally you will have some form of reception or front of house experience
• Any prior experience of SAP would be hugely beneficial
• Good Microsoft office skills, particularly Excel, would also be beneficial
• Excellent interpersonal skills and written/verbal skills are a requirement

What next?

Apply for the role, get in touch with Bobby and we are looking to hold interviews asap with the ability to start people in September/October.

Looking for the next step in your career? Think Specialist Recruitment.

Think Specialist Recruitment is an independent support staff recruitment agency based in Hemel Hempstead and working across the Herts, Beds and Bucks area. We specialise in permanent and temporary recruitment with areas of expertise including; administration, customer service/call centre, PA/secretarial, human resources, accountancy and finance, sales admin/sales support, marketing and IT Helpdesk/IT support.

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